Color Code Appointments

Have you ever used color-coded file folders in your office? Of course! The red ones mean "this", the yellow ones mean "that", etc. They help you prioritize and organize because of the color. Outlook offers the same prioritizing in the calendar. Here's how to use it: (This is Outlook 2013, with only slight changes from previous versions.)

You can color appointments individually, or have the computer "Automatically" color code appointments as you enter them:

Outlook 2013 version - Manually Color Code Appts:
     1. In Calendar, right-click an appointment or meeting, point to Categorize on the shortcut menu, and then click a color in the list.
     2. To remove a color from the appointment or meeting, in the Categorize list, click Clear All Categories.

Outlook 2013 version - Automatically Color Code Appts:
     1.  Right-click an empty calendar time slot
     2.  Click View Settings, then Conditional Formatting 


     3.  Click Add, type a Name for the new "rule", choose a color and click "Condition."
     4.  Type the Condition to be met, i.e.the words that will engage the color rule: i.e. Client, Meeting, School 
     5.  Click OK when finished and Test it.
Note:  If you manually assign a color to an item, automatic coloring will not be applied to that item.

As you type a new appointment with one of the "trigger words" it should automatically apply the new color. And yes... you are setting up your own "secret code" system.

If you repeat this procedure for other types of appointments, you can build different categories within your Outlook calendar for easy recognition. Ex: weekly office meetings turn BLUE, customer visits turn RED, and personal appointments turn GREEN.

Happy Clicking!

4 comments:

  1. Online casinos play directly through the site.
    Sbobet Is the website winning online games that have been popular. Serving customers in a smartphone game. You can easily win online. Bet on a website or install an application, depending on your preference. Gambling is not popular at any time. It is a game that is exciting and challenging for the player. You will not be bored. Every game is ready to lure customers to touch. Betting, online betting, real-time betting that will make you feel like using the service from the actual casino. The chance of gambling brings wealth to the player. Every game is designed to meet all your needs. Online gambling games can bet at any time. With the service. The fast. From staff to professional gamblers. Advantages of Online Gambling Betting Sites It is also a way to make money that many people are vulnerable. Since it is easy to bet and get all the money at all. คาสิโน

    ReplyDelete
  2. Thank you for sharing valuable information. Nice post. I enjoyed reading this post.

    ทองดีฟันขาว

    ReplyDelete
  3. Thank you so much for sharing this important blog for Microsoft Outlook. I solved some of my issue by your blog, in future you provide more blogs for the Outlook. If any help for Outlook dial 0800-090-3220 Outlook Customer Service Number UK

    ReplyDelete