Microsoft Outlook "Today" button

Many times throughout my day I am looking ahead at my calendar, shifting, adding, deleting, and scheduling appointments. In fact, besides my email, my calendar is the second most used tool on my computer.

But with all that activity going on, the moment my phone rings I need to "re-group" and get back to "Today". Instead of trying to scramble and hurriedly get my screen back to the current date and time, there is an amazing button on the Outlook toolbar. It is located on the top toolbar menu and it's called "TODAY".
Go ahead and click it. In fact, daydream about your next vacation and scroll to that date on your calendar. Then click the "Today" button, and SHAZAM!, you are back to reality. (Sorry about that... if you'd like to dream about your vacation again, go ahead.)

Happy Clicking!

Change Calendar Time/Hour Increments

Depending on your profession your schedule may need multiple appointment slots per hour, rather than just 1 per hour. For instance a dentist may need 15 minute increments, but a psychiatrist may need 1 hour increments.

Here's how to adjust the time slots on the Outlook calendar.

1) Open the Microsoft Outlook Calendar screen
2) On the ribbon above the calendar, click the "Week" or "Work Week" button
3) On the left side of the calendar, float your mouse over the time increments
4) Right click and choose a different time increment

You will see a list open up with increments of 60, 30, 15, 10, 6, and 5 minutes. Choose one and watch your screen layout change accordingly.

That's it! Now schedule til your heart's content!

Color Code Appointments

Have you ever used color-coded file folders in your office? Of course! The red ones mean "this", the yellow ones mean "that", etc. They help you prioritize and organize because of the color. Outlook offers the same prioritizing in the calendar. Here's how to use it: (This is Outlook 2013, with only slight changes from previous versions.)

You can color appointments individually, or have the computer "Automatically" color code appointments as you enter them:

Outlook 2013 version - Manually Color Code Appts:
     1. In Calendar, right-click an appointment or meeting, point to Categorize on the shortcut menu, and then click a color in the list.
     2. To remove a color from the appointment or meeting, in the Categorize list, click Clear All Categories.

Outlook 2013 version - Automatically Color Code Appts:
     1.  Right-click an empty calendar time slot
     2.  Click View Settings, then Conditional Formatting 

     3.  Click Add, type a Name for the new "rule", choose a color and click "Condition."
     4.  Type the Condition to be met, i.e.the words that will engage the color rule: i.e. Client, Meeting, School 
     5.  Click OK when finished and Test it.
Note:  If you manually assign a color to an item, automatic coloring will not be applied to that item.

As you type a new appointment with one of the "trigger words" it should automatically apply the new color. And yes... you are setting up your own "secret code" system.

If you repeat this procedure for other types of appointments, you can build different categories within your Outlook calendar for easy recognition. Ex: weekly office meetings turn BLUE, customer visits turn RED, and personal appointments turn GREEN.

Happy Clicking!

Privacy Policy

Blog Privacy Policy script:

Privacy Policy for

If you require any more information or have any questions about our privacy policy, please feel free to contact us by email at

At, the privacy of our visitors is of extreme importance to us. This privacy policy document outlines the types of personal information is received and collected by and how it is used.

Log Files
Like many other Web sites, makes use of log files. The information inside the log files includes internet protocol ( IP ) addresses, type of browser, Internet Service Provider ( ISP ), date/time stamp, referring/exit pages, and number of clicks to analyze trends, administer the site, track user’s movement around the site, and gather demographic information. IP addresses, and other such information are not linked to any information that is personally identifiable.

Cookies and Web Beacons does not use cookies.

DoubleClick DART Cookie
.:: Google, as a third party vendor, uses cookies to serve ads on
.:: Google's use of the DART cookie enables it to serve ads to users based on their visit to and other sites on the Internet.
.:: Users may opt out of the use of the DART cookie by visiting the Google ad and content network privacy policy at the following URL -

Some of our advertising partners may use cookies and web beacons on our site. Our advertising partners include ....
Google Adsense
Commission Junction

These third-party ad servers or ad networks use technology to the advertisements and links that appear on send directly to your browsers. They automatically receive your IP address when this occurs. Other technologies ( such as cookies, JavaScript, or Web Beacons ) may also be used by the third-party ad networks to measure the effectiveness of their advertisements and / or to personalize the advertising content that you see. has no access to or control over these cookies that are used by third-party advertisers.

You should consult the respective privacy policies of these third-party ad servers for more detailed information on their practices as well as for instructions about how to opt-out of certain practices.'s privacy policy does not apply to, and we cannot control the activities of, such other advertisers or web sites.

If you wish to disable cookies, you may do so through your individual browser options. More detailed information about cookie management with specific web browsers can be found at the browsers' respective websites.